Time recording & documentation in the production industry
Simple. Digital. Versatile.
With clockin, you can record working times, document projects and optimise teamwork - all in one app
clockin already inspires over 5,000 companies
Digitise your mobile team
Does that sound familiar?
- Incomplete recording of working hours
- Lack of transparency in project progress
- Time lost due to manual processes
- High error rate in billing and documentation
What you really need:
- Seamless and simple time recording
- Transparent project overview in real time
- Automated and efficient processes
- Error-free billing and documentation
Take the wheel!
Finally take the step towards digital transformation with your production company. And for up to 90 % less than with conventional solutions. Because with clockin you start from
€7,99
per month
per employee licence
per employee licence
Mobile and stationary time tracking
With clockin, your employees record their working times on the go using a smartphone or tablet terminal. You can also document break and charging times effortlessly. The real-time overview shows you the hours of field service and office work. Anytime and anywhere.
- Mobile and stationary time recording, perfect for production
- Precisely document break and loading times
- Developed for the sales force, understandable for everyone.
Time tracking for field service and assembly
Replace slips of paper and logbooks with clockin! The mobile project time recording makes clockin ideal for assembly companies. Travelling times, projects and working hours can be recorded flexibly and easily.
- Record working times and projects directly via app.
- All times and progress live at a glance.
- Eliminate paperwork, work more efficiently.
QR code time recording
With clockin, billing machine running times is child's play. Simply scan the QR code on the machine and record times directly - neatly documented and immediately visible in the project.
- Scan QR code and start runtime
- Runtimes clearly defined in the project
- Accurate billing of expensive machines
Digitally check and confirm delivery scopes - efficiently and legally compliant.
With clockin's digital checklists and forms, your team can keep all tasks under control. Customers simply sign digitally - all data is secure and directly available. Perfect for fast and precise processing.
- Digital checklists ensure seamless inspections.
- Customers sign digitally on site.
- Data immediately available and documented in the office.
Invoices with Lexware Office
Transfer your recorded project times directly to Lexware Office and create invoices in no time at all.
One of our satisfied customers
With the support from clockin, we slipped into such a pattern that we realised straight away that it was actually running by itself.
Which features are included in which package?
Digital time tracking
DS
Project time tracking
Proj.
Time tracking & documentation
Z&D
Browser time tracking
Stamping of working time, business trips and breaks directly in the Internet browser.
Correction
You can easily adjust your employees' working times with the correction function. Punching errors can be easily corrected in this way
View your own times
Your employees can view their own actual and target hours via their personal employee login.
Create work schedules for employees
All working time models can be mapped with work schedules and individual break regulations can be defined. Public holiday, weekend and night work can also be individually taken into account in time recording.
Employee data
To enable your employees to record their working time with clockin, you need to create a profile with their most important data in your clockin account.
Working time management
Create work schedules for your team. Here you can specify the target times and break times for each day.
Timetable
You have a real-time overview of all your employees' actual and target hours for the current month. If overtime is due, clockin warns you.
Percentage hour bars
With the percentage hour bars for your employees, you always have an overview of how much has already been worked in a month.
Dashboard
The dashboard is your management centre. All information recorded with clockin flows together here.
Protocol
The log documents exactly which clockings an employee has made on a particular day. To ensure that clockin's time recording is also audit-proof, you can differentiate between logs with corrected times and original logs.
Timesheet export
Simply export the employees' timesheets as an Excel or CSV file with a click and use them for payroll accounting.
Evaluation
Graphical processing of your employees' working hours. Here you can select the. periods as you wish.
Time tracking via app
Simple log-on and log-off. Tours of duty, journey times, loading times and breaks directly on your smartphone or tablet.
Time tracking via app on the tablet as a terminal
Simple log-in and log-out of all employees, clocking in and out of working hours, work rounds and breaks via the tablet as a terminal, e.g. for offices.
Employee self-service
Employees can use their access to correct their own times and the line manager is notified. This option must be activated by you.
Absence Management
Here you have an overview of all absences such as holidays or illnesses of your employees. Employees can apply for these themselves and attach documents. The line manager can accept or reject the applications.
Digital personnel file
Extensive information such as references, application documents, contracts etc. can be stored for employees in the digital personnel file.
Authorisations
You can flexibly assign authorisations to your employees. For example, you can decide which employees can submit holiday requests or correct their own times. Access to departments and certain data in the office centre can also be assigned here.
Calendar
Here you have an overview of all absences such as holidays or illnesses of your employees. Employees can apply for these themselves and attach documents. The line manager can accept or reject the applications.
Project time tracking
Stamping projects & sub-projects in the browser or via app
Invoicing with Lexware Office integration
Simply transfer recorded project times to lexoffice and invoice them in no time at all.
Project overview
You can see all your projects in the project overview. Here you can create new projects and follow the current status of the projects live.
Subprojects
Sub-projects can also be created for all projects, which are assigned to the projects. For example, you can enter appointments that belong to a recurring project individually.
Store project data
For each project, you can store all important information such as customers, project locations and contact persons for your employees in the app.
Project calculation
Information on the planned time, the project management and the calculation for target hours, planned personnel costs and hourly rates can also be stored for the projects.
Project planner
You can create projects directly via the calendar. Here you can also see all projects and sub-projects/appointments that have been scheduled.
Actionbuttons in the App
If employees are logged into the project, they not only see project information, but can also navigate to the project location using the "Map" action button or call the local contact person directly from the app using the "Phone" action button.
Digital project file
With the digital project file, clockin provides you with a central tool that helps you to keep track of your orders. All information recorded with clockin for each project is clearly stored in a timeline. This allows you to track project progress at any time, keep your head in several jobs at the same time and chat with your employees about them.
Project export for customers
To keep your clients up to date, you can export the project file at any time. clockin generates a PDF file with your company's logo and colours that you can send to your customer by email.
Create project notes
Add notes to the project via app or PC to quickly pass on work instructions or progress.
Photo function
In the clockin app, your team can document jobs and progress using a smartphone camera. Like all other documents, clockin also automatically saves photos in the respective project file.
Create sketches
Quickly & easily create sketches on photos or neutral backgrounds in the app.
Checklists
With the checklist system, you can specify work steps for your employees and standardise your processes. Thanks to the modular system, you can adapt the checklists perfectly to your processes.
Record communication
Quickly record short phone calls and verbal agreements in the digital project file.
Digital Forms
Upload digital forms such as floor plans, work instructions, etc. to the project file and make them available to employees as mobile attachments in the digital project file.
Digital customer signature
Obtain digital signatures from employees or customers and document proof of performance or acceptance with legal certainty.
FAQ
Does clockin fulfil the requirements for mandatory time recording?
Yes. clockin records working times in accordance with the ECJ requirement and the BAG ruling of September 2022. At the same time, clockin guarantees transparent insight into employees' working hours via the employee self-service.
How do I convince non-tech-savvy employees to use clockin?
clockin was deliberately developed and tested together with tradespeople and other practitioners who do not use a smartphone in everyday life. Our experience has shown: Since the use of our app requires no training and is intuitive to use, even non-technical employees have no problems using the app.
Does every one of my employees need a smartphone for time recording?
No. Using the column function, one device per team is sufficient. The supervisor can then use it to clock in for the entire team.
